SUMMARY

Are you looking for a challenging and exciting career opportunity in a financial services environment? Do you have what it takes to be an exceptional Executive Assistant? Look no further! Our client is looking to employ an Executive Assistant to CEO/COO based in Newlands – EE Position

RESPONSIBILITIES

Calendar Management:
Proactively manage and organise the schedules
Coordinate and prioritise appointments, meetings, and commitments.

Communication:
Act as the primary point of contact between the executives and internal/external stakeholders.
Manage emails, phone calls, and correspondence, ensuring timely responses and follow-ups.

Meeting Coordination:
Schedule and prepare materials for meetings, including agendas, presentations, and reports.
Attend meetings, take minutes, and distribute them to relevant parties timeously

Travel Arrangements:
Plan and arrange travel, including flights, accommodations, and ground transportation.
Prepare travel itineraries and ensure executives’ travel needs are met.

Document Management:
Organise and maintain electronic and physical files, ensuring easy access to important documents.

Administrative Support:
Assist with various administrative tasks, such as expense reporting, document preparation, and data entry.

Confidentiality:
Handle sensitive information with discretion and maintain confidentiality at all times.

MINIMUM REQUIREMENTS

Available to start immediately
Matric is essential
5 years’ Executive Assistant
Advanced proficiency in Word, Excel, and PowerPoint
Excellent command of English skills (verbal and written)
Advanced Diary management
Good command of travelling arrangements
Minute-taking is Essential
Ability to work independently, exceptional planning/ organisational skills
Meticulous paying attention to detail