A specialist warehouse and distribution company has an exciting opportunity for an experienced, customer service-oriented Senior Client Administrator in Gauteng.

Job Description

The Senior Client Administrator is responsible for managing the day-to-day functions of the MSP model at the DC in terms of Administration and Financials.

Qualification and Experience

Matric / NQF level 4 with Accounting
Degree/Diploma in Administration or Financial field or similar
2 - 3 yrs experience in an administrative/financial role essential
Microsoft Outlook (Excel, Word, PowerPoint) intermediate to advanced skills
Microsoft AX 2012 experience advantageous
Experience in retail / distribution / TES advantageous (preferred)
Possession of a valid driver’s license and own car essential
Roles and Responsibilities

GENERAL ADMINISTRATIVE

Attend interviews when required by the Client
Ensure all Adfusion staff files are up to date;
Ensure that employees at the DC are aware of the policies and procedures related to any HR matters;
Check Attendance registers for Admin staff.

REPORTING

Update Weekly and Monthly Reports
Update TES, ICS & services report for Shoprite and ACMS;
Compile daily reports for Shoprite related to invoices and statements

INVOICING

Ensure all recommended gap requirements are stipulated on the vendor invoices
Facilitate the management report (Invoice Control Sheet) to Head Office
Ensure that all invoice queries relating to Assignee Clerks are resolved
Ensure that all invoices are processed;
Facilitate any credit notes if there are any
Ensure that auditing for the agency files are in order before Shoprite audits
Ensure that all agencies adhere to Shoprite’s requirements regarding documentation
Attend to all agency’s issues with Shoprite and facilitate meetings
Update all outstanding orders for Shoprite
Process all MBS Cross Shifts
Update MBS Register and payments
Reconcile statements together with the invoices processed against the age analysis for payments
Ensure Time Sheets are signed off by the relevant parties
Ensure that provision is made on all outstanding orders
Ensure all pakkies are in order with Shoprite’s requirements
Check all manual time sheets or shifts sheet for the agencies for payroll and have them signed off
Ensure all overtime hours correspond with all WFM systems
Liaise with the agencies should any issues arise relating to the weekly invoices
Reconcile payments for Abuse & Vericon invoices with Head Office
Attend to all requests from Regional Operations Managers
Reconcile statements with invoices processed
Check and maintain all new vendors
Adhere to all Shoprite’s finance requirements from ACMS
Attend to all Shoprite queries

REPORTING

Update Weekly and Monthly Reports
Update TES, ICS & services report for Shoprite and ACMS
Compile daily reports for Shoprite related to invoices and statements

OTHER SPECIAL REQUIREMENTS

Office setting

The job entails reporting directly to the National Senior Accountant
Official working hours for this position are 07:30 to 16:30 i.e. 40 hours per week excluding lunch breaks, Monday – Friday, as per operational requirements.
A high level of flexibility is required for this role.

KNOWLEDGE, SKILLS & ATTRIBUTES

Strong numeric reasoning ability
Excellent verbal and written communication skills
Problem-solving
Analytic Ability
Strong admin skills
Deadline-driven and willing to work overtime at deadlines
Time management and ability to work under pressure
Organized, efficient, and task-driven & Ability to multi-task