A specialist warehouse and distribution company has an exciting opportunity for an experienced, customer service-oriented HR Administrator in Gauteng.

Job Description

The purpose of an HR administrator is to act as the first point of contact for all employees in the HR department. In addition, to ensure accurate HR records on all full-time employees and provide HR reports as required.

Qualification and Experience
Grade 12
HR degree or equivalent essential
HR Assistant or HR generalist experience is advantageous
Computer literacy (Word, Excel, Outlook)
1-2 years of HR Experience in a Logistics/Manufacturing/Distribution /TES or Facilities Management Environment
Min 1 year of Administrator experience
Roles and Responsibilities

PEOPLE MANAGEMENT AND REPORTING

Manage Time and Attendance of all permanent staff;
Administer leave for all permanent staff;
Ensure that a register is available daily for Management to sign;
Ensure that all perm staff are scheduled on WFM and the schedule is correct;
Manage all SAP reference checks done on new agency employees before they come on to site;
Compile HR stats reports i.e. Terminations, SAP Active, Organisational Structures, Status Changes and New engagements;
Provide assistance and advice to Assignee clerks in T & A office;
Liaise with Agencies with regards to any HR related queries;
Compile ad hoc reports as requested by Personnel Officer and ADfusion management.
INDUCTION

Ensure that all new employees are aware of the payroll process and payslips layout;

RECRUITMENT AND SELECTION

Carry out all the administrative processes in the recruitment process, i.e prepare recruitment documents, place adverts in the DC, sit on interview panels when required;
Ensure all relevant application forms are completed for employee take on;
Ensure employee understands the contents of the contract and has copies of all documents;
Ensure that the HR service complies with safer recruitment practices and compliance;
Liaise with HR head office with regards to filling of vacancies;

ADMINISTRATION AND PAYROLL

Ensure payroll department is presented with accurate payroll data processed within deadline;
Close off Payroll on WFM for all DCs;
Distribute payslips monthly to Shoprite permanent staff and ADfusion permanent staff;
Resolve Perm staff and Management payroll queries timeously;
Resolve Staff Buying Card queries timeously-limit adjustments, ordering a new card etc;
Compile the Incentives report and distribute to the relevant stakeholders;
Liaise with payroll to resolve any staff leave queries;
Process and Authorise all overtime for Shoprite permanent staff.

SAFETY, HEALTH AND ENVIRONMENT COMPLIANCE

Order and issue out uniform and PPE for permanent staff.

CONTRACTORS/ NEW ASSIGNEES FILES

Ensure that all contractors coming on site are loaded on SAP and provide the relevant documentation.

GENERAL

Organise and Co-ordinate HR functions and Training;
Ensure that all documents, i.e. Leave forms, interview packs and CVs are filled;
Ad hoc duties for Personnel Officer and ADfusion operations manager;

CLIENT RELATIONSHIP MANAGEMENT

Establish and build a relationship with staff and management.
Understand staff requirements and ensure service delivery and compliance according to agreed terms in respect of:
Daily/weekly management meeting requirements;
Attend formal meetings with Regional Operations Manager /Personnel officer when required;
Develop awareness of business needs and communicate to Regional Operations Manager/Personnel Officer;
Communicate and provide feedback regularly to manager and resolve staff queries timeously.
Compile required documents for disciplinary hearings;
Observe in disciplinary hearings;
Take minutes in disciplinary hearings.
Roles and Responsibilities (cont.)

KNOWLEDGE, SKILLS & ATTRIBUTES

Ability to work under pressure
Attention to detail
Complex Problem Solving
Customer service orientation
Deadline driven and committed
Excellent verbal and written English communication skills
General problem solving
Organizational & Planning Skills
Stress tolerance (resilience)
Strong interpersonal and networking skills
Strong numeric and verbal reasoning ability
Time Management