telephone and taking messages Doing dictation and typing/editing of correspondence and documents General administrative duties e.g., emails, faxing, photocopying, etc Receiving and interpreting client’s instructions and opening, updating and scrutinizing standing instructions. Typing confidential reports for meetings Downloading of documents from WIPO Updating of all standard letters and memoranda relevant to the overseas department Responding to client queries and dispatching schedules of charges Selecting and preparing for client, appropriate assignment forms depending on chain of transfer of rights; and various other forms Identifying South African applicant in light of mergers/changes of name, etc. Preparing patent and registered designs applications for filing in South Africa (including divisional and patents of addition) and reporting to client Late filing of outstanding documents for applications in South Africa and reporting to client. Checking applications prepared and late filings. Checking correspondence and documents prepared and filed belatedly. Working out invoices and invoicing clients Amending/correcting patent & design applications in South Africa Obtaining extensions of time for acceptance and registration, and for filing outstanding requirements Expediting patent and design registrations and applications Diariz applications Typing of specifications and claims and general correspondence. Opening of files Applying for new account numbers Applying to amend existing account details. Applying for revenue stamps Sorting through fax serve confirmations and entering charges onto file. Drawing files when required Doing Debit and Credit notes To carry out any ad hoc duties that are commensurate with the job level.